As of 4 May 2023, employers from the public and private sectors who are obliged subjects under Article 12, paragraph 1 of the APPRIPDIB (with the exception of employers in the private sector who have between 50 and 249 workers or employees, for whom this date is 17 December 2023) have an obligation to ensure the possibility of internal reporting within the meaning of the Act.
In order to ensure that every report that is received by the obliged persons will be registered and handled, as well as to ensure accountability and traceability of every report in relation to the control powers of the Commission, the CPDP has launched a functionality for generating a Unique Identification Number (UIN) of a report, which will be taken by the employees designated pursuant to Article 14 of the APPRIPDIB, who are in charge of handling reports. This number will be used by them for the purposes of registering the reports submitted to the obliged subjects.
In order to obtain a UIN, the employee in charge of handling the report will need to provide the following information:
– Name and UIC/BULSTAT of the employer at whom the report has been filed;
– Identification data of the employee in charge of handling the report;
– Subject matter of the report (the relevant areas provided for in Article 3, paragraph 1 and paragraph 2 of the APPRIPDIB);
– Method of receipt (written or oral).
Note: The UIN generation system applies the principle of progressively increasing delay in the case of generating several UINs from the same IP address.